Back History
Admin Library

{TOC}
===Navigation===
*Your '''Library''' view will list all the files/folders you have created and uploaded into the system in your particular '''Account'''. You can open any folder to view your file list.

[image||{UP}Admin Library/admin_library.jpg]

*If you have more than one '''Account''' you can access them from the drop down menu under the FileSociety logo in the upper left.

[image||{UP}Library/account_dropdown.jpg]

*Above the tool icon bar is a '''Navigation Bar''' to move between '''Library''' views.

[image||{UP}Library/navigation_bar.jpg]

*The [image||{UP}Library/6_tool_arrow_back_off.png] '''Back Arrow''' and [image||{UP}Library/8_tool_arrow_frwd_off.png] '''Forward Arrow''' change to the previous and next library views. The [image||{UP}Library/7_tool_home_off.png] '''Home''' icon changes the '''Library''' view to the '''User's''' top level '''Library'''. The '''Breadcrumbs''' navigation displays the path of the currently selected file or folder. Clicking on the name of a file/folder will make it the top level in the '''Library''' view.

*To the right, above the '''Search''' field is the '''Show user library…''' drop down. 

[image||{UP}Admin Library/show_user_library.jpg]

*An '''Admin''' can use this to quickly show all the files any particular '''User''' has access to. This tool allows the '''Admin''' to see the '''Library''' as each particular '''User''' sees it. To view all files in the '''Account''' again select '''My Library''' in the drop down or click on the [image||{UP}Library/7_tool_home_off.png]'''Home''' icon.
===Search===
*Type the name of the file or folder you are looking for in the '''Search field'''.

[image||{UP}Library/search.jpg.jpg]

*Select the [image||{UP}Library/2_tool_search_off.png] '''Magnifying Glass''' icon to intitiate the search. To cancel the search, select the [image||{UP}Library/1_tool_close_off.png] icon in the '''Search''' field. The search function will display the file or folder in your '''Library''' window and its location will show in the '''Navigation Bar'''.
===Refresh===
*Because FileSociety is a fully hosted application service, you will need to '''Refresh''' the screen after you have performed an '''Upload'''. Click on the [image||{UP}Library/tool_refresh_off.png] '''Refresh''' icon and your page will update, displaying the files you have uploaded.


===Upload===
*It is important that you first create a folder in your '''Account''' to upload files into. An '''Upload''' can only take place into a designated folder.

*Select a current folder in your '''Library''' where you want your files/folders to upload into and then select the [image||{UP}Library/9_tool_upload_off.png] '''Upload''' icon. When the '''Upload''' window appears select the '''Add Files''' button and navigate to and select the files you want to upload. If you want to remove any of the selected files, simply click on the '''x''' to the right of the file and it will be removed.

*You can notify any '''Users''' or '''Groups''' in your '''Account''' that you have uploaded these files. Select the '''Users''' or '''Groups''' you want to notify on the left and double click on a name or select the [image||{UP}Library/select_off.png] green arrow button to add them to the '''Recipients''' list on the right. You can choose to notify yourself as well by selecting the checkbox  on the '''Upload''' page under the '''SET NOTIFICATION''' heading in front of '''Send a Copy to Myself'''. When you are ready select the '''UPLOAD''' button.

[image||{UP}Admin Library/admin_upload.jpg]

*To monitor the '''Upload''' speed and time, toggle to the '''Aspera Connect Plug-in''' window on your desktop.

[image||{UP}Library/aspera_window.jpg]

*Once the transfer is completed, select the [image||{UP}Library/tool_refresh_off.png] '''Refresh''' icon to view the uploaded files/folders. 

*If you have selected to send a notification you will receive an email and PDF '''File Transfer Report''' of all files '''Uploaded''', the total amount of data transferred and the transfer time.

*When naming your folders please avoid the following characters as they may cause the file transfer to fail:[image||{UP}FAQs/characters.png]

*Many of these characters are used in programming languages and using them in your file or folder names may cause confusion that will terminate the file transfer.

===Error Messages===
*'''[Error Messages|Click here to go to the Error Messages Page for a detailed description of some messages you may receive if your file transfer fails.]''' 
===Download===
*Select the files/folders you want to '''Download''' and then select the [image||{UP}Library/10_tool_download_off.png] '''Download''' icon. If you want to remove any of the selected files or folders, simply click on the '''x''' to the right of the file and it will be removed. You do not have the capability to remove individual files from within a selected folder, only the entire folder.

*You can notify any '''Users''' or '''Groups''' in your '''Account''' that you have downloaded these files. Select the '''Users''' or '''Groups''' you want to notify on the left and double click on a name or select the [image||{UP}Library/select_off.png] green arrow button to add them to the '''Recipients''' list on the right. You can choose to notify yourself as well by selecting the checkbox  on the '''Download''' page under the '''SET NOTIFICATION''' heading in front of '''Send a Copy to Myself'''. When you are ready select the '''DOWNLOAD''' button. 

[image||{UP}Admin Library/admin_download.jpg]

*To monitor the '''Download''' speed and time toggle to the '''Aspera Connect Plug-in''' window on your desktop.

[image||{UP}Library/aspera_window.jpg]

*If you have selected to send a notification you will receive an email and PDF '''File Transfer Report''' of all files '''Downloaded''', the total amount of data transferred and the transfer time.

===New Folder===
*An '''Admin''' can create folders in any library in their account. Select the [image||{UP}Library/11_tool_newFolder_off.png] '''New Folder''' icon. Type in the name of the folder and select the '''OK''' button.

[image||{UP}Library/create_new_folder.jpg] 

*When naming your folders please avoid the following characters as they may cause the file transfer to fail:[image||{UP}FAQs/characters.png].

===Rename===
*The '''Admin''' can rename all files/folders in their account. Select the file/folder you want to rename and then select the [image||{UP}Library/18_tool_editUser_off.png] '''Rename''' icon. Type in the new name in the text field and select the '''OK''' button. 

[image||{UP}Library/rename.jpg]

*When naming your folders please avoid the following characters as they may cause the file transfer to fail:[image||{UP}FAQs/characters.png].
===Delete===
*Admins can delete all files/folders in their '''Account'''. Select the file/folder you want to '''Delete''' and then select the [image||{UP}Library/15_tool_deleteFile_off.png] '''Trash''' icon. When the '''Delete''' window appears select '''Yes'''.

[image||{UP}Library/delete_file_folder.jpg]
===Notification===
*Select the files/folder you want to send the notification about then select the [image||{UP}Library/13_tool_notify_off.png] '''Notify''' icon.

[image||{UP}Admin Library/Admin_notify.jpg]

*You can notify any '''Users''' or '''Groups''' in your '''Account'''. Select the '''Users''' or '''Groups''' you want to notify on the left and  select the [image||{UP}Library/select_off.png] green arrow button to add them to the '''Recipients''' list on the right or double-click on a name to add them to the '''Recipients''' list. You can also send yourself a message if you select the checkbox in front of '''Send a Copy to  Myself'''. Next add a subject in the '''Subject''' box and a message in the '''Message''' box and then select the '''SEND''' button.
===Info===
*To obtain information about a '''File''', select the '''File''' you want information about and then select the '''INFO''' tab on the right-hand side of the window. The name of the '''File''' and info about it will be displayed on the right.

[image||{UP}Admin Library/info_admin_file.jpg]

*To obtain information about a '''Folder''', select the '''Folder''' you want information about and then select the '''INFO''' tab on the right-hand side of the window. The name of the '''Folder''' and general info about it will be displayed on the right. Click on the '''Get Folder Info''' button to calculate the '''Folder''' size and file and folder count within the selected '''Folder'''.

[image||{UP}Admin Library/info_admin_folder_1.jpg]
===Filter / Sort===
*To filter/sort any list select the heading and click the small arrow visible to the right. You can sort by the file name, the size of the file, the file type and the date it was uploaded into the system.

[image||{UP}Library/filter_sort.jpg]