Library

Table of Contents [Hide/Show]

   Navigation
   Search
   Refresh
   Upload
   Error Messages
   Download
   New Folder
   Rename
   Delete
   Notification
   Info
    Filter / Sort

Edit

Navigation

Your Library view will list all the files/folders you have been given permissions to in any particular Account by your Admin. You can open a folder to view the file list.

If you have been invited to more than one Account you can access them from the drop down menu under the FileSociety logo in the upper left.

Above the tool icon bar is a Navigation Bar to move between Library views.

The

Back Arrow and

Forward Arrow change to the previous and next library views. The

Home icon changes the Library view to the User's top level Library. The Breadcrumbs navigation displays the path of the currently selected file or folder. Clicking on the name of a file/folder will make it the top level in the Library view.

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Search

Type the name of the file or folder you are looking for in the Search field.

Select the

Magnifying Glass icon to intitiate the search. To cancel the search, select the

icon in the Search field. The search function will display the file or folder in your Library window and its location will show in the Navigation Bar. Edit

Refresh

Because FileSociety is a fully hosted application service, you will need to Refresh the screen after you have performed an Upload. Click on the

Refresh icon and your page will update, displaying the files you have uploaded.

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Upload

A User needs to have been given Upload permission to a folder by their Admin for Upload to be available. It is important that you first create a folder in your Account to upload files into. An Upload can only take place into a designated folder.

Select a current folder in your Library where you want your files/folders to upload into and then select the

Upload icon. When the Upload window appears select the Add Files button and navigate to and select the files you want to upload. If you want to remove any of the selected files, simply click on the x to the right of the file and it will be removed.

You have the ability to send a notification to yourself and the Admin of your Account. Select who you want to notify on the left and select the

green arrow button to add them to the Recipients list on the right or you can double-click on their name to add them to the Recipients list. When you are ready, select the UPLOAD button.

To monitor the Upload speed and time, toggle to the Aspera Connect Plug-in window on your desktop.

Once the transfer is completed, select the Refresh icon to view the uploaded files/folders.

If you have selected to send a notification you will receive an email and PDF File Transfer Report of all files Uploaded, the total amount of data transferred and the transfer time.

When naming your files or folders please avoid the following characters as they may cause the file transfer to fail:

/ \ " : ' ? > < & * | , ; { } ( ) # @ !

Many of these characters are used in programming languages and using them in your file or folder names may cause confusion that will terminate the file transfer.

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Error Messages

Click here to go to the Error Messages Page for a detailed description of some messages you may receive if your file transfer fails.

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Download

Select the files/folders you want to Download and then select the

Download icon. When the Download window appears you can see all files and folders and contents of folders that you have selected to download. If you want to remove any of the selected files or folders, simply click on the x to the right of the file and it will be removed. You do not have the capability to remove individual files from within a selected folder, only the entire folder.

You have the ability to send a notification to yourself and the Admin of your Account. Select who you want to notify on the left and select the

green arrow button to add them to the Recipients list on the right or double-click on their name to add them to the Recipients list. When you are ready, select the DOWNLOAD button.

To monitor the Download speed and time toggle to the Aspera Connect Plug-in window on your desktop.

A User needs to have been given Download permission by their Admin for Download to be available.

If you have selected to send a notification you will receive an email and PDF File Transfer Report of all files Downloaded, the total amount of data transferred and the transfer time.

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New Folder

Select a Folder in the Library where you want the new folder to reside then select the

New Folder icon. Type in the name of the folder and select the OK button.

When naming your folders please avoid the following characters as they may cause the file transfer to fail:

/ \ " : ' ? > < & * | , ; { } ( ) # @ !

Many of these characters are used in programming languages and using them in your file or folder names may cause confusion that will terminate the file transfer.

A User can only create New Folders in an existing folder they have been given permission to by their Admin. Edit

Rename

Select the file/folder you want to rename and then select the

Rename icon. Type in the new name in the text field and select the OK button.

When naming your folders please avoid the following characters as they may cause the file transfer to fail:

/ \ " : ' ? > < & * | , ; { } ( ) # @ !

A User only has the ability to rename files/folders that they own (i.e. folders the User has created and files the User has uploaded into a folder). Rename is available only if a User has been given Upload permission to a folder by their Admin. Edit

Delete

Select the file/folder you want to Delete and then select the

Trash icon. When the Delete window appears select Yes.

The User can only delete files/folders that they own (i.e. folders the User has created and files the User has uploaded into a folder).

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Notification

Select the files/folder you want to send the notification about then select the

Notify icon.

As a User you can notify your Admin and any other Admins in the Account. Select who you want to notify on the left and select the

green arrow button to add them to the Recipients list on the right or you can double-click on their name to add them to the Recipients list. Send yourself a message by selecting the checkbox in front of Send a Copy to Myself. Next add a subject in the Subject box and a message in the Message box and then select the SEND button.

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Info

To obtain information about a File, select the File you want information about and then select the INFO tab on the right-hand side of the window. The name of the File and info about it will be displayed on the right.

To obtain information about a Folder, select the Folder you want information about and then select the INFO tab on the right-hand side of the window. The name of the Folder and general info about it will be displayed on the right. Click on the Get Folder Info button to calculate the Folder size and file and folder count within the selected Folder.

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Filter / Sort

To filter/sort any list select the heading and click the small arrow visible to the right. You can sort by the file name, the size of the file, the file type and the date it was uploaded into the system.